The Opportunity

The HR Coordinator plays a key role on the Talent Acquisition and Total Rewards team in supporting recruitment activities and coordinating HR related events, while also providing comprehensive administrative support to the HR Consultants and Managers. Core responsibilities include assisting throughout the hiring process, facilitating onboarding for new hires, organizing and delivering rewards and recognition programs and events — including managing logistics, tracking invoices, and working within established budgets — as well as responding to incoming inquiries, maintaining accurate employee files, and updating selected databases.

With a strong customer service mindset, The HR Coordinator maintains a high degree of confidentiality, manages their workload efficiently and effectively, demonstrates strong ownership and follows tasks through independently, while being flexible in meeting the evolving needs of the team.

This opportunity is for approximately 12 months, and is based out of office in Bayers Lake. 

Reporting Structure

Reports to: Manager, Talent Acquisition and Total Rewards

Essential Responsibilities

• Coordinate end-to-end recruitment processes (job postings, interview scheduling, candidate communication, onboarding).
• Support with the planning and execution of events, liaising with internal and external stakeholders as required.
• Maintain accurate records, databases, and tracking systems
• Maintain applicant tracking system and recruitment metrics.
• Respond to employee and leader inquiries related to HR policies, programs, and procedures.
• Promptly initiate and track workflows with accurate information.
• Support employer branding and career events.
  Administer and coordinate rewards and recognition programs, with attention to budget time constraints.
  Assist with workforce planning reports and dashboards.
• Provide administrative support for orientation and new hire processes.
• Audit and track employee work authorization documentation to ensure ongoing compliance with Canadian employment requirements.
• Review and process invoices with accuracy and timeliness, coding invoices and submitting for payment in a timely manner.
• Maintain SharePoint content to ensure relevance and accuracy.
• Monitor and manage shared inboxes, responding to inquiries in a timely, customer-focused manner.
• Contribute to improvements in HR processes, ensuring alignment with our Service Standards and compliance with legislation.
• Develop and maintain process documentation and support policy updates

Secondary Responsibilities

• Maintain accurate documentation for all related HR processes.
• Order and maintain inventory of office supplies
• Maintain filing system for all records to ensure efficient storage and retrieval of information
• Perform other related duties as assigned; travel across Nova Scotia

Qualifications

As a qualified candidate, you will have:

• A certificate or post-graduate diploma in Human Resources Management
• At least 2 years of experience working in an administrative support role
• Advanced knowledge of Microsoft Office (MS Word, Excel, SharePoint)
• Experience coordinating events
• Experience working with data entry and management

 
As the ideal candidate, you will also have:

• An undergraduate degree in a relevant discipline
• Experience working in related Human Resources area
• Experience working in a unionized environment
• Experience working with HRIS Systems

An alternate combination of education and experience may be considered equivalent.